IRB Meeting Schedule

Relevant IRB policies/procedures:

  • IRB Committee Structure (Policy 1.3) [pdf]

[all IRB policies/procedures]

 

The FHCRC has three IRBs, Committees A, B and C. 

Schedule for Review of New Research Applications:

New research applications requiring Full review at a convened meeting will be assigned to one of the three committees for review.  Once assigned, all future modifications, continuing review reports and other items associated with the research project will typically be reviewed by the same committee.

The Committees meet on Wednesday afternoons to review new research applications on the following schedule:

            2nd Wednesday of the month – Committee A

            3rd Wednesday of the month – Committee C

            4th Wednesday of the month – Committee B

Wednesday afternoon meetings begin at 2:30pm.

The maximum number of new applications for full review per Wednesday afternoon committee meeting is six. Applications are typically assigned to the next available committee in the order they are received. 

Please note that the IRB submission deadline for new applications requiring full committee review is 5pm the Monday two weeks prior to the meeting week. This allows the IRO staff one week to review and prepare your application for the committee and one week for the committee members to review all materials in advance of the meeting.   See Wednesday meeting schedule below.

Schedule for Review of Modifications to Ongoing Research:

All three IRBs meet routinely on the 1st, 2nd, 3rd, and 4th, Tuesday of each month to review modifications to ongoing research. 

Tuesday afternoon meetings begin at 3:00 pm.  Deadline for the Tuesday afternoon meetings is 3pm on the Thursday 12 days prior to the meeting.  This allows the IRO staff one week to review and prepare your application for the committee and five days for the committee members to review all materials in advance of the meeting.   See Tuesday meeting schedule below.  Tuesday meetings are limited to 1 hour.  Modification requests may roll over to the Wednesday afternoon meeting or to the following week Tuesday meeting if the Committee is unable to review all items on the agenda.

Exceptions to the meeting deadlines:

Applications received after the deadlines will be scheduled for the next available committee meeting. Exceptions to the submission deadline should be requested in writing from the PI. If requested, the IRO assistant director and the committee chair will always consider adding items received after the submission deadline to the agenda based on the following criteria: modifications to research relating to mitigating subject safety issues, modifications to therapeutic research to increase enrollment, new applications for therapeutic trials where subjects are waiting, and of course issues pressing to the Center (e.g. applications relating to stimulus package grants).

Wednesday Afternoon - New Application Review Schedule:

 

Comm.

Submission deadline

Meeting date

A

December 21, 2012*

January 9, 2013

A,B,C

January 3, 2012

January 15, 2013

C

December 28, 2012*

January 16, 2013

A,B,C

January 10, 2013

January 22, 2013

B

January 7, 2013

January 23, 2013

A,B,C

January 24, 2013

February 5, 2013

A,B,C

January 31, 2013

February 12, 2013

A

January 28, 2012

February 13, 2013

A,B,C

February 7, 2013

February 19, 2013

C

February 4, 2013

February 20, 2013

A,B,C

February 14, 2013

February 26, 2013

B

February 11, 2013

February 27, 2013

A,B,C

February 21, 2013

March 5, 2013

A,B,C

February 28, 2013

March 12, 2013

A

February 25, 2013

March 13, 2013

A,B,C

March 7, 2013

March 19, 2013

C

March 4, 2012

March 20, 2013

A,B,C

March 14, 2013

March 26, 2013

B

March 11, 2013

March 27, 2013

A,B,C

March 21, 2013

April 2, 2013

A,B,C

March 28, 2013

April 9, 2013

A

March 25, 2013

April 10, 2013

A,B,C

April 4, 2013

April 16, 2013

C

April 1, 2013

April 17, 2013

A,B,C

April 11, 2013

April 23, 2013

B

April 8, 2013

April 24, 2013

A,B,C

April 18, 2013

May 7, 2013

A

April 22, 2013

May 8, 2013

A,B,C

May 2, 2013

May 14, 2013

C

April 29, 2013

May 15, 2013

A,B,C

May 9, 2013

May 21, 2013

B

May 6, 2013

May 22, 2013

A,B,C

May 16, 2013

May 28, 2013

A,B,C

May 23, 2013

June 4, 2013

A,B,C

May 30, 2013

June 11, 2013

A

May 24, 2013

June 12, 2013

A,B,C

June 6, 2013

June 18, 2013

C

June 3, 2013

June 19, 2013

A,B,C

June 13, 2013

June 25, 2013

 B

June 10, 2013 

 June 26, 2013

A,B,C 

 June 20, 2013

July 2, 2013

A,B,C

June 27, 2013

July 9, 2013

A

June 24, 2013 

July 10, 2013

A,B,C

July 3, 2013*

July 16, 2013

C

July 1, 2013

July 17, 2013

A,B,C

July 11, 2013

July 23, 2013

B

July 8, 2013

July 24, 2013

A,B,C

July 18, 2013

August 6, 2013

A,B,C

August 1, 2013

August 13, 2013

A

July 29, 2013

August 14, 2013

A,B,C

August 8, 2013

August 20, 2013

C

August 5, 2013

August 21, 2013

A,B,C

August 15, 2013

August 27, 2013

B

August 12, 2013

August 28, 2013

A,B,C

August 22, 2013

September 3, 2013

A,B,C

August 29, 2013

September 10, 2013

A

August 26, 2013

September 11, 2013

A,B,C

September 5, 2013

September 17, 2013

C

September 3, 2013*

September 18, 2013

A,B,C

September 12, 2013

September 24, 2013

B

September 9, 2013

September 25, 2013

A,B,C

September 19, 2013

October 1, 2013

A,B,C

September 26, 2013

October 8, 2013

A

September 23, 2013

October 9, 2013

A,B,C

October 3, 2013

October 15, 2013

C

September 30, 2013

October 16, 2013

A,B,C

October 10, 2013

October 22, 2013

B

October 7, 2013

October 23, 2013

A,B,C

October 17, 2013

November 5, 2013

A,B,C

October 31, 2013

November 12, 2013

A

October 28, 2013

November 13, 2013

A,B,C

November 7, 2013

November 19, 2013

C

November 4, 2013

November 20, 2013

A,B,C

November 14, 2013

November 26, 2013

B

November 12, 2013*

November 27, 2013

A,B,C

November 21, 2013

December 3, 2013

A,B,C

November 27, 2013

December 10, 2013

A

November 25, 2013

December 11, 2013

A,B,C

December 5, 2013

December 17, 2013

C

December 2, 2013

December 18, 2013

A,B,C

December 12, 2013

December 24, 2013

*Date shifted due to holiday.

Tuesday meetings will only process CRRs and Modifications

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