Equipment
Equipment is defined as an item which- has a useful life of two years or longer; and
- costs more than $5,000 excluding freight and tax. The cost of the equipment is based on all of the components combined to make the equipment perform the job intended when it was purchased. For example, if you buy a computer, the cost of the computer includes the monitor, keyboard, CPU, cables, internal cards/modems, operating software etc., regardless of their individual cost. You should not break apart a single piece of equipment into its components when calculating the cost.
Most agencies restrict the purchase of equipment. Please refer to the terms of your award and the policies of your awarding agency when planning to purchase equipment. For NIH and NSF grants, equipment purchases may need Center or agency approval. The following summarizes the requirements for equipment purchased with NIH/NSF funding:
| Equipment (Items Costing More than $5,000, Excluding Freight and Tax) | ||
| Scientific and special purpose | ||
| a. | if the item costs less than $25,000 and will not cause equipment budget to overspend by more than 25% of the total budget (e.g. no significant rebudgeting occurs) | No Approval Required |
| b. | if the item is $15,000 - $24,999 and was not included in the grant application budget | IPAS Approval |
| c. | if the item will cause the equipment budget to be overspent by 25% TDC (e.g. significant rebudgeting occurs) | Agency Review for Possible Change in Scope |
| d. | cost will exceed $24,999 and was not included in the approved application | Agency Approval* unless subject to expanded authorities where IPAS Approval is needed |
| e. | purchased in last 6 months of a non-renewing project period | IPAS Approval** |
*Applies only to awards not subject to Expanded Authorities or Federal Demonstration Partnership (FCP).
**IPAS = Institutional Prior Approval System.
This page was last modified 08.26.09
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